Human Resources Department, 1 Junkins Avenue, Portsmouth, NH 03801 Tel: (603) 610-7274 Fax: (603) 427-1575 | Contact Us|


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Payroll Coordinator

DEPARTMENT:Finance

POSITION TITLE: Payroll Coordinator

CLASSIFICATION LEVEL: 11

SALARY RANGE: $47,354 to $57,403

QUALIFICATIONS: An applicant for this position must have an Associate's degree preferably in accounting or related field.  Five or more years of experience in bookkeeping, payroll or related clerical work or an equivalent combination of training and experience are required.

DUTIES/RESPONSIBLITIES:DUTIES/RESPONSIBILITIES: This position is responsible for the coordination of the city wide payroll process. The position is also the liaison between the Human Resources Department and the Finance Department relative to payroll.  The Position includes routine correspondence with City Department Heads, other staff, external vendors, and Financial Institutions.  Varied bookkeeping and clerical work products is required under minimum supervision.

  1. Process, reviews, corrects, verifies and maintains payroll for employees.  Administers all payroll functions to include, but not limited to:  payroll adjustments, overtime, payroll reconciliation, verification of employment and/or salary, and special pays.


  2. Responsible for the payments and reporting information in compliance with State and Federal law. This would include but not limited: timely payments of citywide (including School Department) payroll taxes, the preparation and filing of the quarterly 941, W-2, payments and reporting to the NH Retirement System, and all other retirement plans offered by the City.


  3. Responsible for timely payments to all other vendors relating to the payroll process.


  4. Prepare Outside Work Detail invoicing to include but not limited to: verification of employee hours with vendor requests as submitted by the Police Department to ensure compliance with standard operating procedure, preparation of past due statements and detail reports.


  5. Responsible for maintaining and updating attendance system transactions in conjunction with the Human Resources Department.


  6. Reviews collective bargaining agreements for payroll and attendance related compliance, including the calculation of retroactive pay, workers compensation calculations and any other related adjustments.


  7. Answer questions and provides instructions requiring a working knowledge of ordinances, laws, rules, regulations, department payroll, bookkeeping and office procedures.


  8. Maintains current and archive business office records


SCOPE OF EXAMINATION:
Competitive Examination which includes a personal interview
Finalist must complete pre-employment screening, drug testing & background check.


APPLY TO:

Dianna Fogarty
Human Resources Director
City of Portsmouth
1 Junkins Avenue
Portsmouth, NH 03801

(603) 610 - 7270

Click Here to apply by email or Click Here to download an application form


Please include which position you are applying for.

The City of Portsmouth is an Equal Opportunity Employer.

DATE POSTED02/03/2016


Deputy Parking Clerk

DEPARTMENT:Public Works

POSITION TITLE: Deputy Parking Clerk

CLASSIFICATION LEVEL: 9

SALARY RANGE: $42,996-$52,118

QUALIFICATIONS: A candidate for this position should have working knowledge of laws, rules, and regulations governing the work; and strong computer, organization, communication, and customer service skills. Candidates should have a Bachelor's Degree in Business Administration, Finance, Public Administration or the equivalent, and three (3) years of experience; preferably with some supervisory experience; or an equivalent combination of education and experience.

DUTIES/RESPONSIBLITIES:The purpose of this position is to assist in the collection of all parking violation revenues and the administration of the City's parking system working under general supervision.   This involves collecting current and past due fines for parking violations, setting up and monitoring payment plans, conducting parking violation hearings, maintaining the boot and tow list, update the monthly garage waiting list, verify City residency and otherwise assist in administering the entire Parking Programs. The work involves recurring contact with customers, other employees, officials, the district court and other agencies.  This work is subject to review according to the City's personnel plan through observation, reports and the results achieved.

Essential Functions


1. Receives, collects, examines, verifies, processes, records and reconciles all parking violation payments, interest and penalties, to the City.


2.Answers questions requiring a strong knowledge of state laws, ordinances, rules and regulations and office procedures.


3.Maintains boot and tow lists. Convenes hearings.  Prepares and administers payment plans.  Modifies and/or voids fines as warranted.  Assists in the preparation affidavits and summons and provides for the issuance of arrest warrants.


4.Answers telephone and in-person inquiries, service requests, complaints and correspondence from customers in a helpful, courteous and efficient manner.


5.Programs, loads and collects information from computer based ticketing devices and hand written violation notices.


6.Retrieve lockbox payments and merge into Financial Management System and create audit report.


7.Assist in training office staff on Financial Management System on processing payments and retrieving
information.


8.Retrieve legal registered owner of license plates with outstanding violations utilizing State Police Online Terminal.


9.Maintain Scofflaw List and send information into hand-held unit for meter enforcement.


10.Verifies City residency for the Easy Park Resident Parking Program.


11.Works with Easy Park staff to apply rates to the verified resident devices.


12.Updates the monthly garage waiting list to a digital system and maintain that list.


13.Work with the Parking Clerk to send out appeal notifications.


14.Advises City officials regarding the effectiveness of various collection procedures, fines and other matters to improve the use of City provided parking.


15.Serves as the Parking Clerk in their absence.

SCOPE OF EXAMINATION:
Competitive Examination which includes a personal interview
Finalist must complete pre-employment screening, drug testing & background check.


APPLY TO:

Dianna Fogarty
Human Resources Director
City of Portsmouth
1 Junkins Avenue
Portsmouth, NH 03801

(603) 610 - 7270

Click Here to apply by email or Click Here to download an application form


Please include which position you are applying for.

The City of Portsmouth is an Equal Opportunity Employer.

DATE POSTED01/13/2016


 

Heavy Equipment Operator I

DEPARTMENT:Public Works

POSITION TITLE: Heavy Equipment Operator I

CLASSIFICATION LEVEL: 8

SALARY RANGE: $19.65 to $21.64

QUALIFICATIONS: Applicants for this position must have graduated from high school or have earned a graduate equivalent diploma (GED), have a strong knowledge of how to care for, operate and use heavy equipment effectively and efficiently and not less than three years experience in construction or maintenance work.  New hires and incumbents must possess a valid commercial drivers license, class B and have no offenses which would prohibit or restrict insurability by any insurance carrier providing coverage to the City. Must possess a NH Water Distribution License Grade I and a NH Sewer Collection license Grade I, or the ability to acquire appropriate licensing within eighteen (18) months from date of hire. Obtaining additional certification or licensing may be required.

DUTIES/RESPONSIBLITIES:The purposes of this position are to perform skilled municipal maintenance and construction work and operate heavy equipment as required to complete work assignments.  Included are assignments such as crew leader, snow and ice control operations, street cleaning, other seasonal clearing and cleaning operations, drainage systems construction and maintenance, trench preparation and pipe laying, street repairs and paving, improving traffic and pedestrian access and sight distances, grounds maintenance, vegetation trimming, cutting and removal, excavating, back filling, loading, transporting and implementing job site and work safety procedures. Regularly operates one or more of the following pieces of heavy equipment: backhoe, bulldozer, front-end loader, roller, snow loader, trucks or similar pieces of equipment. When not engaged in heavy equipment operation, performs various skilled and semi-skilled tasks essential to public works and utility operations.  Maintains work and equipment records.  Operates and checks vehicles and equipment for correct fluid levels, pressures and general operating condition.  Cleans and washes any assigned vehicles.  Services equipment and makes minor field repairs and adjustments.  Reports repair needs to supervisors and mechanics. Performance is subject to review according to the City's personnel plan through observation, reports and the results achieved.

SCOPE OF EXAMINATION:
Competitive Examination which includes a personal interview
Finalist must complete pre-employment screening, drug testing & background check.


APPLY TO:

Dianna Fogarty
Human Resources Director
City of Portsmouth
1 Junkins Avenue
Portsmouth, NH 03801

(603) 610 - 7270

Click Here to apply by email or Click Here to download an application form


Please include which position you are applying for.

The City of Portsmouth is an Equal Opportunity Employer.

DATE POSTED01/7/2016 


 

Laborer

DEPARTMENT:Public Works

POSITION TITLE: Laborer

CLASSIFICATION LEVEL: 5

SALARY RANGE: $15.44 to $18.73

QUALIFICATIONS/DUTIES/RESPONSIBLITIES:Laborer for the Highway Department to perform unskilled and semi-skilled municipal building, water, sewer, road, drainage, and other maintenance and construction work such as snow and ice control operations, street cleaning, seasonal clearing and cleaning operations; water, sewer, road, and drainage systems and facilities maintenance, repair, and construction; trench hand grading and pipe laying; curb laying, street repairs and paving; improving traffic and pedestrian access and sight distances; grounds maintenance, vegetation trimming, cutting, and removal; back filling, loading, and transporting;   Operates vehicles, services, cleans vehicles/equip.  Working knowledge of how to care for, operate & use tools & equip.  Must posses valid Class B driver's license or acquire within 6 months of hire.

The detailed job description is located in the Human Resources office.

SCOPE OF EXAMINATION:
Competitive Examination which includes a personal interview
Finalist must complete pre-employment screening, drug testing & background check.


APPLY TO:

Dianna Fogarty
Human Resources Director
City of Portsmouth
1 Junkins Avenue
Portsmouth, NH 03801

(603) 610 - 7270

Click Here to apply by email or Click Here to download an application form


Please include which position you are applying for.

The City of Portsmouth is an Equal Opportunity Employer.

DATE POSTED01/5/2016  

 


Laborers at Parking Garage

DEPARTMENT: Public Works - Parking Garage

POSITION TITLE: Laborer 6:00am to 2:00pm Sunday through Thursday

CLASSIFICATION LEVEL: 5

SALARY RANGE: $32,111 to $38,949

QUALIFICATIONS/DUTIES/RESPONSIBLITIES:Laborer for the Parking Division to perform routine semi-skilled indoor/outdoor maintenance and construction work including: police and report maintenance issues for the city's public parking areas;
support parking division operations in the parking garage; sweep/vacuum staircases and routinely check stair towers for litter; operate, maintain, troubleshoot and repair parking garage equipment, i.e. mobile sweeper, lawn mower, floor cleaner, plow, ticket spitters, gate arms, booth-attendant computers, office computers; empty trash barrels; check public bathrooms for cleanliness and maintain soap and paper supplies; maintain exterior grounds; mow the grass areas, sweep sidewalks and entries; paint areas in facility as needed; perform booth attendant's duties when required; respond to customer questions and concerns; repair facility floors and fill potholes, shovel grounds in the winter and plow the top level of the parking garage; respond to parking meter/pay and display issues when requested, other duties as required; operates, services and cleans maintenance vehicles and equipment.  Must possess valid Class B driver's license or acquire within 6 months of hire.

The detailed job description is located in the Human Resources office.

 

SCOPE OF EXAMINATION:
Competitive Examination which includes a personal interview
Finalist must complete pre-employment screening, drug testing, physical & background check. EOE


APPLY TO:

Dianna Fogarty
Human Resources Director
City of Portsmouth
1 Junkins Avenue
Portsmouth, NH 03801

(603) 610 - 7270

Click Here to apply by email or Click Here to download an application form


Please include which position you are applying for.

The City of Portsmouth is an Equal Opportunity Employer.

DATE POSTED12/22/2015